Thursday's Thoughts: Event Stationery 101
Post by Deniesha Johnson
We have planned our share of successful events and as we have said, we don't just do weddings... we design custom stationery as well. This is the one area that always seems to be a question for most of our clients; they have questions regarding what the etiquette is, whether or not they NEED to include that kind of stationery in their event, when to send it or when to include it.
In today's blog I have gathered some helpful tips that we at D. Johnson & Co Events generally follow in line with the proper etiquette. We also share a brief explanation about each stationery item that you may want to consider for your next big event.
Save the date
What is it? This is basically your event's pre-invitation that officially announces your event date and lets guests know that they will, in fact, be invited to the celebration.
Why you should consider sending them? Again, the save the date gives your guest an advance notice so that they can plan accordingly, especially if you are planning a destination wedding or event.
When to send it? 6-8 months before the event and 8+ months if you are planning a destination event and want your guests to have a chance to plan, save and attend.
What is it? This officially provides your event date, time, location and other important details to your guests.
Why you should consider sending them? So your guest will arrive at the right place date and time for your event. The invitation may also include special instructions regarding attire or a special surprise.
When to send it? 6-8 weeks before the wedding. You should consider 8+ months prior to your event if you are planning a destination event and want your guests to have a chance to plan accordingly.
What is it? It is the perfect way to remember your day, thank people who made it possible and to let out-of-town guests know who's who or what's to come.
Why you should consider having them? Whether you have a large wedding/event, a traditional ceremony, a long wedding ceremony ahead or an event with a nice schedule planned, a wedding/event program can be a courteous way of letting guests know what to expect.
When to have it? The day of the event for the dinner, ceremony or some even have one for their reception.
What is it? It is the perfect way to remember your event meal... whether its for a newly married couple as their first meal but also presents your event menu to your guest, so they know what dishes are actually on it.
Why you should consider having them? After all, we eat with our eyes first, so offering guests a gorgeous display from which to choose their meal is an important part of the dining experience. Whether you're planning a formal, sit-down meal or a more casual buffet-style reception, spending some time picking the right event menu is essential.
Not only will it inform guests of their dining options for the evening, but the right piece of stationery or display can help transform your reception space!
When to have it? The day of for the event, set up at the tables or near the food stations.
Escort or Place Cards:
What are they? Both designate where each guest will be seated at the event; place cards are more specific — and also more formal — than escort cards
Why you should consider having them? A place card not only directs guests to the table where each will sit during the reception, but also points each guest to his or her particular seat at the table.
Escort cards are the more informal sibling of place cards, and direct guests at a more informal wedding to their table number, where guests are free to choose their own seats. As attendees are free to select their own place at the table, escort cards are considered a more casual choice.
When to have them? The day of for the reception
Good to know: Creatively, you can utilize so many different elements, objects or ideas to be your place card or escort card. From names on a marble tile piece to a champagne glass with a paper garnish. The ideas are endless just as long as you stick within your theme and color scheme.
Thank you cards
What are they? Should be sweet and intimate notes of gratitude.
Why you should consider sending them? The proper opportunity to say thank you to anyone that sends you a wedding or event (baby shower, birthday party, graduation party) gift.
When to send it? You should send within a week of opening the gift… no later than two weeks after the event.
I hope that you were able to get something from this blog and remember D. Johnson & Co Events the next time you host a big event as we also design custom event stationery, created uniquely just for you and your event!